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Occupancy

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Occupancy

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What is Occupancy?

After construction is complete, departments and staff are moved into the new facility and/or renovated space for a fully operational facility. While it is encouraged to engage staff throughout the entire design process, it is crucial to provide an orientation to the new facility and/or renovated space, its design features, and equipment to improve the transition from old practices to new.

 

Occupancy Activities

Activities occurring during occupancy that are led by the healthcare organization include: obtaining feedback from neighborhood leaders, performing community outreach, and planning marketing activities. Activities occurring during occupancy that are led by the design team include licensing.

 

Evidence-Based Design

In an EBD process, data is often collected after occupancy to evaluate whether hypothesized outcomes have been achieved. After you occupy the building you will complete Step Eight: post-occupancy evaluation.

 

Resources

Safety-Net Dental Clinic Manual - Marketing/outreach plan

Marketing dental services to low income/underserved populations may seem unnecessary, considering that most safety net clinic patients have no other places to obtain dental care and most clinics have long waiting lists for appointments. However, lenders don't necessarily know that. The safety net dental clinic equivalent of a for-profit business "promotion" is the clinic's "outreach" to attract patients. Generally, this amounts to just getting the word out when the clinic first opens. The outreach plan should demonstrate to lenders and others that the organization's services will be adequately utilized.

 

Phases and activities related to this resource include:

Occupancy

  • Marketing/outreach planning
Retail Clinics: Six state approaches to regulation and licensing

Created by the California HealthCare Foundation.  Phases and activities related to this resource include:

Occupancy

  • Liscencing
California's Safety-net Clinics: A Primer

Created by the California HealthCare Foundation.  Phases and activities related to this resource inlcude:

Organizational Readiness

  • Development of project budget
  • Explore various financing options

Occupancy

  • Liscensing
Pre-Move Checklist: Action items needed to open a new clinical facility

Created by Clinica Sierra Vista. Phases and activites related to this resource include:
Construction

  • Transition planning
  • Project close out 

Occupancy

  • Marketing/Outreach planning
EDAC Study Guide 3

Study Guide 3: Integrating Evidence-Based Design: Practicing the Healthcare Design Process.

Guide Three pulls together the evidence-based design (EBD) process to walk you through the key steps of the design process in detail from pre-design, design, construction and occupancy. Practical examples demonstrate key areas and show how EBD is practically applied.

 

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Phases and activities related to this resource include:

Organizational Readiness

Pre-Design

  • Evaluate work flow
  • Start conceptual diagramming

Design

  • Continue conceptual diagramming
  • Design development
  • Bid and award-this may be phased based on contract type

Construction

  • Substantial completion
  • Final completion

Occupancy

 

Labs for the 21st Century: Occupancy

Created by Labs for the 21st Century/EPA/DoE and covers the entire design process with a focus on sustainability.  This resource specifically covers the Occupancy phase.
 

Self-Assessment of Organizational Readiness to Develop

Created by New York State Division of Housing and Community Renewal (DHCR)/Franke Consulting Group.
 

FGI Guidelines for Design and Construction of Health Care Facilities

Created by the Facility Guidelines Institute, 2010 edition. There is a read only version of the guidelines at the bottom of the linked page. Phases and Activities applicable to this resource include:

Pre-Design

  • Select/survey sites and evaluate space availability
  • Property aquisition/site control
  • Start conceptual diagraming

Design

  • Continue conceptual diagraming
  • Schematic design
  • Design development
  • Permit process
  • Zoning/use processing
  • Construction documents

Construction

  • Notice of completion
  • Final completion
  • Commissiong phase

Occupancy

  • Certificate of occupancy
  • Licensing
Pre-Move Checklist Example

Clinicia Sierra Vista, basked in Bakersfield, California shared a pre-move checklist example with us to help other clinics think about the items that need to be addressed before occupying your new building.

 
 
 
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